Automate Your Data Entry
in 2-4 Weeks
We build automations for teams buried in invoices, intake forms, reports, and emailed files — extracting the data and syncing it directly to your CRM, ERP, or spreadsheets. No technical setup. We handle everything.
Success rate measured across Upwork and direct client engagements.
Why Businesses Choose Us
Better Than DIY Tools
vs. Zapier, Make, n8n, etc.
- No technical setup on your end
- Handles edge cases DIY tools drop
- Built for messy, real-world files
- Dedicated support — not a forum post
Better Than Hiring In-House
vs. a dedicated data entry employee
- No recruitment, training, or onboarding
- No salary, benefits, or overhead
- Specialized expertise from day one
- Scales with your volume — no headcount
Better Than Doing Nothing
vs. keeping the manual process
- Stop losing 10-15 hours/week to copy-paste
- Eliminate costly downstream errors
- Fixed timeline — live in 2-4 weeks
- Flat-rate pricing, no hourly surprises
The Process (Simple & Fast)
Share a Sample Batch
Send us 10–20 representative files. We review them with you to understand your format, common variations, and edge cases.
We Define the Rules
We map exactly what to extract, where to validate, and how errors should be flagged — built around your specific documents.
Build & Test
We build the extraction pipeline and run it against your real files. Nothing goes live until accuracy meets your standard.
You Review the Output
You check the first processed batch. We refine based on your feedback until the output is exactly what you need.
Live Sync, Monitored
Clean data flows automatically to your destination system. We monitor the first week and adjust if anything changes.
Entire process typically takes 2-4 weeks from start to finish
Get 5–10 Documents Processed Free
Send us a representative sample of your documents. We'll process them through our system and show you exactly what the output looks like — no obligation, no catch.
- Processed output file with all extracted data fields
- Accuracy report showing confidence scores per field
- ROI calculation — estimated hours saved per week at your volume
Just attach your files and hit send — we'll handle the rest.
What You'll Achieve
Save 10-15 Hours Per Week
Your team reclaims time spent on repetitive data entry. For businesses with dedicated entry staff, this often translates to meaningful labor cost savings or reallocation to higher-value work.
99% Accuracy
Automated validation catches errors humans miss — no more typos, missed fields, or duplicate entries. Uncertain extractions are flagged for review rather than passed through silently.
Reduce Staffing & Error Costs
Teams automating high-volume entry often reduce or eliminate the need for dedicated data entry staff, and cut the hidden cost of fixing errors downstream in billing, reporting, or operations.
Real-Time Visibility
Track every file processed, see flagged errors in real-time, and measure exactly how much time your team is getting back. Clear reporting from day one.
We've Successfully Automated Data Entry For:
Property Management
Managing lease applications, vendor invoices, and maintenance requests across email, forms, and spreadsheets is a daily time sink.
Common automations:
- Lease applications → CRM
- Vendor invoices → Accounting
- Maintenance requests → Tracking
Finance & CPAs
Invoice and expense data often touches 3+ systems before it's useful. Every manual step adds time and risk.
Common automations:
- Invoices → Accounting software
- Expense reports → Auto-categorized
- Tax documents → Organized & filed
Healthcare & Med Spas
Patient intake and billing re-entry between paper forms and EMR software creates bottlenecks and compliance risk.
Common automations:
- Patient intake forms → EMR
- Medical records → Organized
- Billing data → Accounting
What Our Clients Say
"Bogdan is honest, trustworthy, hard working, resourceful and a great problem solver. He was patient and explained the process every step of the way — all within budget. He even followed up after the project was done to ensure everything worked smoothly. I would recommend (and already have) Bogdan to anyone."
Giovanni
Verified Client
★ Upwork Review
"Bogdan was fast, efficient and provided the solution to my problem. He was able to understand the issue at hand, provide a solution and identify ways to improve efficiency. He went above and beyond what was asked and the work was great. I will definitely be working with Bogdan in the future and highly recommend his skills."
George
Verified Client
★ Upwork Review
"Bogdan went above and beyond to deliver a solution that exceeded our expectations. In literally a matter of hours we had exactly what we needed. Communication was clear and fast, and he was able to intuit better than we could what would work best for us."
Patrick
Verified Client
★ Upwork Review
More reviews available on our Upwork profile.
Transparent Pricing
Setup & Implementation: $2,500 – $5,000
Depends on document complexity, number of integrations, and validation rules. Includes system design, build, testing, and handoff.
Ongoing Support: $500 – $1,500/month
Optional. Monitoring, updates, and support as your document volume or formats evolve. Not a lock-in — you can cancel anytime.
Common results our clients see:
- Teams often reclaim several hours per week once repetitive document intake is automated
- Automated validation catches errors humans miss — reducing costly downstream corrections
- Some clients have reduced or eliminated dedicated data entry roles after implementation
- Most projects pay for themselves within the first few months
Common Questions
Ready to Automate Your Data Entry?
We take on a small number of new projects each month.
Get a free, no-pressure consultation. We'll assess your situation honestly — and if we're not the right fit, we'll tell you.
Get Your Free Quote
We'll call you within 24 hours.